1. Information We Collect

Better Practice collects various types of personal and sensitive data to effectively provide you with our specialized accounting and taxation services for doctors in the Philippines. The information we collect may encompass the following:

• Contact Information: This includes your name, address, phone number, and email address, which are crucial for our communication and service delivery.
• Identification Information: We may require government-issued identification and your Taxpayer Identification Number (TIN) to ensure compliance with tax regulations.
• Financial Information: In order to provide accurate financial guidance, we collect data regarding your income, financial statements, and any pertinent financial details.
• Medical Practice Details: This pertains to information about your medical license, practice location, and related practice-specific details that are relevant for our services.
• Taxation and Financial Records: To assist you with your tax responsibilities, we may collect and retain records such as tax returns, financial statements, and other financial documents.
• Communication History: Our correspondence with you, including emails and other forms of communication, is recorded for reference, audit, and service improvement purposes.

2. How We Use Your Information

We employ the data collected for several essential purposes:

• Providing Specialized Services: Your information enables us to tailor our accounting and taxation services to your specific needs, ensuring that you receive the best possible support.
• Compliance with Legal Requirements: We use your data to meet various legal and regulatory obligations, especially in the realm of tax reporting.
• Effective Communication: We rely on your data to maintain open lines of communication regarding financial matters, updates about our services, and any other information pertinent to your needs.
• Service Enhancement: We analyze your feedback and usage patterns to continually improve our services and ensure they align with your evolving needs and expectations.
• Protection of Our Interests: We may use your data to protect our legitimate interests and enforce our rights and remedies in cases of legal disputes or contractual matters.

3. Data Sharing and Disclosure

At Better Practice, we believe in responsible and secure data sharing. Your data may be shared with the following entities or individuals:

• Our Employees and Authorized Representatives: Our internal team and authorized representatives may access your data, but only as required to provide our services effectively.
• Regulatory and Government Authorities: In line with Philippine laws, we may be required to disclose your data to regulatory and government authorities to meet our legal obligations.
• Trusted Third-Party Service Providers: In some instances, we engage third-party service providers to assist us in delivering our services. These providers are carefully selected to ensure they adhere to stringent data protection standards.
• Legal Advisors, Auditors, and Professional Advisors: In the course of our operations, we may consult with legal advisors, auditors, and other professional experts. They might need access to your data for consultation and compliance purposes.

We take all necessary precautions to ensure that these third parties respect your data privacy.

4. Data Security

Protecting your data is of paramount importance to us. We have implemented robust measures to secure your data from unauthorized access, disclosure, alteration, and destruction. These measures include:

• Secure Data Storage and Transmission: We utilize secure and encrypted protocols for the storage and transmission of your data, whether at rest or in transit.
• Access Controls: Access to your data is restricted to authorized personnel only. We maintain strict access controls to protect the confidentiality and integrity of your information.
• Regular Security Audits and Updates: We conduct regular security audits and apply updates to our systems and protocols to ensure that your data remains safe and secure.

5. Data Retention

We retain your data only for as long as it is necessary to fulfill the purposes mentioned in this policy and comply with our legal obligations. Your data will be securely disposed of when it is no longer required for these purposes.

6. Your Rights

As a data subject, you have several rights regarding your data:

• Right to Access: You have the right to access your personal data held by Better Practice.
• Right to Rectification: You can request the correction of any inaccurate or incomplete data we hold about you.
• Right to Object: You have the right to object to the processing of your data for specific purposes. However, there may be legal and contractual limitations to this right.
• Right to Erasure or Blocking: You may request the erasure or blocking of your data when it is no longer necessary for the purposes outlined in this policy.
• Right to File a Complaint: If you believe that your data privacy rights have been violated, you have the right to file a complaint with the National Privacy Commission (NPC).

7. Changes to this Privacy Policy

This Data Privacy Policy may be updated from time to time, as required by law or to reflect changes in our data handling practices. Any updates will be posted on our website, and you will be notified if necessary.

8. Contact Information

If you have any questions, concerns, or require more information regarding this policy or the data we collect, please contact us at the following address:

Email: hello@betterpractice.ph
Mobile: +63 917 865 6094

Better Practice Data Privacy Officer

• Name: Ms. Jerra Joy Opena
• Contact Information: +63 917 865 6094; hello@betterpractice.ph